The backbone your business runs on.
No documentation, no folder structure, no record of work, renewals remembered too late — sound familiar? We set up the operational system behind your business using simple tools you already have: Notion, Google Workspace, Microsoft 365 and AI.
One HQ for the whole business.
We build your business a single home: a Notion HQ (or Sheets-based system) where clients, projects, tasks and documents live in one place — plus a simple CRM so no lead or client ever falls through the cracks again.
- Notion HQ — clients, projects, tasks, documents in one place
- Simple CRM — leads and follow-ups, actually maintained
- Trackers — licenses, visas, contracts & renewals with deadlines visible
Files, templates and SOPs that end the chaos.
A proper folder structure on Google Drive or OneDrive with backup and sync. Business templates — quotation, invoice, LPO, receipt, forms — branded and ready. And SOPs that define how your business actually runs, so work doesn't live only in your head.
Then we go one step further: AI tools configured for your daily work, and custom mini-apps and dashboards built on Google Sheets — sales trackers, expense trackers, registers — automation without expensive software.
- Google Workspace / Microsoft 365 professional setup
- Folder architecture + backup & sync configuration
- Branded templates: quotation, invoice, LPO, receipt, forms
- SOPs — your operations, documented
- AI tools setup + Google Sheets custom dashboards & mini-apps
Deliverables, spelled out.
| Deliverable | What it includes |
|---|---|
| Workspace setup | Google Workspace or Microsoft 365 configured properly - email, drive, permissions |
| Folder system | Clean file architecture for internal and client files, with backup and sync |
| Notion HQ + CRM | Business operating system: clients, projects, tasks, documents, follow-ups |
| Trackers | License, visa, contract and renewal trackers - deadlines you will never miss |
| Templates & SOPs | Branded quotation, invoice, LPO, receipt and forms + documented procedures |
| Modern tools | AI tools set up for daily use; Sheets-based dashboards and mini-apps |
Business Systems Setup — questions we're asked
What is a business system exactly?
It is everything behind the scenes that lets a business run without stress: where files live, how work is recorded, how leads are followed up, how renewals are tracked, and the templates and procedures staff follow. Most UAE small businesses have none of it written down - it lives in the owner head and WhatsApp.
Do I need to buy expensive software?
No - that is the whole point. We build on tools that are free or that you already pay for: Notion, Google Workspace, Microsoft 365, Sheets. The value is in expert setup, not software licences.
What are Google Sheets mini-apps?
Custom tools built on Google Sheets and Apps Script: sales trackers, expense registers, quotation registers, renewal dashboards with alerts. They feel like software, cost nothing to run, and your team already knows how to use a spreadsheet.
Can you train my staff on the new system?
Yes - every systems project ends with a handover walkthrough, and the SOPs we write double as training material for current and future staff.
We are a new business. When should we set up systems?
Before you are busy. Setting up structure on day one costs a fraction of untangling chaos in year three - it is why our launch package pairs brand and systems together.
Ready to start your business systems setup project?
Request a free quote — you'll get a clear scope and fixed price within one working day.